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Written by Robbie McCartney Account Executive
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28 May 2019  |  Billing

Succeed at Recurring Billing: How to Increase Payment Acceptance

9 minute read

The subscription economy is growing at a staggering rate. More and more software businesses are choosing recurring revenue over one-time purchases, which means that it’s more vital than ever to have a smooth payment process. After all, when you’ve done the hard work attracting new visitors to your site and showcasing your product, there’s nothing more frustrating for you and your customer if the transaction fails at the checkout.

It’s been predicted by technology research company Gartner that 75% of organizations selling direct to consumers will offer subscription services by 2023. With SaaS rapidly moving in the direction of subscription payments, getting your recurring billing right is crucial. This doesn’t just go for the initial payment from a new customer, either. You’ll want to do everything you can to keep your active paying customers too, providing a completely uninterrupted service while auto-renewing their subscription.

It’s important to remember that subscription businesses don’t require customers to go through checkout more than once. It’s therefore crucial to nail sign up and make renewal as painless as possible. A positive experience at sign up and renewal can contribute to instilling customer trust in your solution and so it’s important to ensure that your payments run seamlessly: smoothing out the sign up stage for customer acquisition and managing renewals for retention and reducing churn. Let’s look at what actually affects your payment acceptance on both ends and the ways you can improve it.

Sign up and Acquisition

Surprisingly, a lot of businesses don’t actually know their own payment acceptance rate. Their main metric around this is purely based on feedback from their customers having issues and the strain experienced by their customer support team. If you don’t have this data readily available in front of you, it could be that your payment acceptance at the checkout is even worse than you think. If you have 50 customers emailing in any given month with an issue, you could have another 500 who have the same issue but simply gave up and took their business elsewhere.

Here are a few reasons why that first payment might not have gone through…

Cross border transactions


The diagram above details a typical card transaction. There are a couple reasons why a cross border transaction could cause payment failure at the checkout for your international customers. For example, if you and your receiving financial institution are in the US and your new customer is in the UK, there’s a chance it might not get approved by their local bank or credit union, who can block the credit card charge simply as a security measure. It is therefore advantageous to have a local payment service provider (PSP) and acquirer set up for the countries you sell to, strengthening your connection with domestic banks to get around this issue. Setting up local receiving bank accounts for the regions in which your customers are based will help in a similar way, too.

Risk factors

There’s a fine balance to be struck between playing with your risk settings to ensure every genuine customer is able to sign up and preventing any fraudulent activity. A good compromise is to flag suspicious orders for further review. You don’t want to keep these orders in review for too long, however, so make sure they get checked and approved/declined in a timely manner by your risk team. Make sure to review your risk settings with an expert who can give guidance on how to set these based on your customer profiles and transaction history. Just like your pricing, this isn’t something you set then leave alone. It should be tested, reviewed and tweaked on a regular basis - and it’s important to keep on top of new security measures coming into force.

Be prepared…

3DS 2.0 is coming

3D-Secure is an added layer of security to help further reduce fraud. This is an authentication scheme that requires the cardholder to enter an additional password when they make an online purchase. The added benefit of having this enabled is that it shifts the liability away from you to the issuing bank where chargebacks are concerned. 3DS 2.0 has just recently been rolled out and will be enforced by the Payment Services Directive (PSD2) from September 2019. Be sure to have this ready by then if you want to keep selling in Europe…

Merchant history

What is your global transaction footprint? How many different customers have made a purchase to your receiving bank in the past few years? Has this customer’s bank made a payment to your business before? All of these questions are asked by the issuing bank when reviewing a new customer’s request to sign up to your plan before approving. Building up a good track record over the years - as well as minimizing chargebacks - is really valuable for your credibility with the issuing banks.

Your billing support team

It’s essential to have a support team on hand to assist with any issues relating to payment. Customers may need help with payment-related difficulties when signing up, refunds or a variety of other general payment concerns, so a friendly and timely response is crucial to customer retention. A slow response to a customer query or refund request also leaves you vulnerable to a chargeback, so it’s important you have an experienced team set up here which is also aligned with your order management and payments platform.

Renewal and Retention

It’s important to note that the factors already discussed also attribute to subscription renewal, but if the first month’s sign up payment was successful it is very likely the renewal will be as well.

However, there are many moving parts which can cause involuntary churn of a subscriber. Failed payments are a big factor here, with a recent report from ProfitWell finding that failed credit card payments account for 20-40% of churn for B2B and B2C SaaS companies and, of those that don’t renew, companies are only recovering around a third of those customers. Below are the main areas for minimizing any payment-related disruptions for your subscribers.

“failed credit card payments account for 20-40% of churn for B2B and B2C SaaS companies”

Validate card at signup

Processing a $0 authorisation is an easy way to validate a card at the point of signup. No money is deducted from the customer and putting this step in place before the first subscription payment provides assurance that the next transaction will be successful. If there are problems with validating, you will also have the customer in front of you and engaged so can either try a different card or offer them direct support from your billing team.


Dunning and retry strategies

Retry strategies are very useful to cover for when your customers have insufficient funds or expired cards in a month. By putting this process in place, you’ll build a list of overdue payments to work with, as opposed to a list of cancelled subscriptions - so much better! It’s important to set up your dunning process right from the beginning by setting retries over the best intervals and timeframes.

You should also look to automate your actions following each retry success/failure, for example whether a failure should move a customer to suspension or even to being revoked. Revoking is a last resort, however, as it’s very unlikely you will be able to recover these customers after this. Another tip is also to align your monthly payment cycle closely after typical pay days - you stand a much better chance of a successful payment when your customers have money in the bank!

Account updater service

Cards are being reissued more frequently and, as it stands, approximately 3-4% of credit and debit cards expire every month. Simply put, if you currently have 1,000 monthly active customers, between 30-40 of their transactions this month are due to fail unless updated beforehand.

Setting up a real-time account updater service allows you to automatically update these cards ahead of the next transaction and prevent this unwanted churn. Having this tool integrated with your payment provider could give a 40-50% chance of turning a decline into an update and approval, according to payment company Adyen. It’s also important to provide the subscriber with an easy means of updating their payment method. A solution for this could be a customer portal where the subscriber can access their personalized update billing URL.

Offer annual subscriptions

This might seem obvious, but having a smaller volume of transactions for the same amount of gross sales will mean there are fewer opportunities for failed payments and delinquent churn to occur. Annual subscriptions also offer more consistent revenue for forecasting and better cash flow. It’s advisable to consider if your billing model is optimized for your business and to offer an annual subscription option for your product as well as a monthly plan. From conversations with our sellers, we’ve also found that one of the best ways to incentivize customers to make the commitment is to offer 2 months free use so that they can get used to your product - and importantly, integrate it into their workflow.

Take lead generation platform Albacross as an example. Its monthly/annual slider not only clearly signals that it offers different subscription plans, it also flags the benefits of paying upfront for an annual subscription, with the promise of 20% off and the satisfying drop-down of cost when you switch the slider to ‘annual’.



Pre- and post-billing notifications

The use case for setting pre- and post-billing notifications depends on the nature of your customers and product. Some customers may want regular subscription renewal receipts. For others, a monthly email would be a nuisance. We would, however, always recommend sending an email receipt and invoice following the initial sale for customer assurance and also to provide your support team’s contact details should something be incorrect. Occasionally, buyers forget they’ve subscribed to a product and don’t recognise a transaction. Pre-billing notifications directly prevent this scenario and are a proven means of reducing chargeback rates and disputes.

Take the hassle out of your recurring billing

There are always more strategies to roll out and new tools becoming available to help improve both acquisition and retention for your SaaS business. You could work directly with a payment gateway and look to handle these on your own to improve your payments… or you could let Paddle take the stress out of the process.

Paddle is unique. As a merchant of record, we sit between you and your customers, taking care of payments, subscriptions and international taxes so you can focus on growing your business.


By taking on the liability of the sale, Paddle can route each new customer to pay through the gateway most likely to accept the payment. We power checkouts and subscriptions for hundreds of SaaS companies and have built the experience and tools to ensure successful first transactions and a smooth renewal, all the while providing you with out-of-the-box subscription tools and a dedicated billing support team for your end customers.

Want to see how this works in practice for your SaaS company? Book a demo here.

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